Selwood are inviting applications for the position of Executive PA at our Head Office in Chandlers Ford, Hampshire.
The Executive PA will provide comprehensive support and administration to the Group Chief Executive, Chief Finance Officer, Managing Directors and Management team on a full time basis (Monday to Friday).
Provide administration support for the Group Chief Executive and Chief Financial Officer.
Provide administration support for the Director of Human Resources.
Organise and co-ordinate internal and external functions, e.g. Board Meetings, Annual Conferences, presentations, dinners, customer visits etc.
Ensure food and beverages when required are arranged for Board and senior meetings.
Provide ad hoc support for business unit Managing Directors.
To minute (and distribute) Board Meetings and any senior meetings as required.
Liaise with branches, communicating with personnel at all levels.
Make travel bookings for employees travelling on business (both UK and International).
Provide support regarding expenses claims and forms for the board, senior members of staff and Sales teams.
Provide administration support to marketing and project teams as and when necessary.
Collate holiday/sickness forms for senior members of staff and sales teams and submit to payroll monthly with attendance reports.
Undertake adhoc projects and duties as and when required.
Initiate or amend processes and procedures to ensure maximum effectiveness and to respond to the changing requirements of the business.
Undertake all work in a professional manner ensuring confidentially and discretion at all times.
Excellent communication skills and the ability to work across boundaries and teams.
To ensure all Company QHSE procedures are complied with.
Knowledge and background:
Good understanding and use of MS Office including Outlook, Powerpoint, Excel, Word.
Previous secretarial and executive support roles
Working knowledge of the hire industry would be advantageous
Experience of multi-site organisations
The main responsibilities are outlined above. This is not a definitive list and other tasks / activities may be necessary, as the Company’s commercial activities require.
Selwood are pleased to offer a competitive salary, Pension scheme, 24 days holiday Bank Holidays, Childcare vouchers and free onsite parking.
To apply for this position please send your current CV to firstname.lastname@example.org quoting ref R1393
Closing date for applications Friday 30th September 2016
No Agencies -thank you